Following are the essential elements of office management. the management and administration. On one hand, you've got the usual duties of managing a team and dealing with clients. Information, knowledge and awareness are the key aspects that. ResearchGate has not been able to resolve any references for this publication. 1. personnel, managerial, manufacturing, advertising and marketing, sales, training and so forth. quality management principles. The meaning of the term office is a place for the operation of, business, the room or department, where the clerical work is done, or it can be stated that it is, a place where professional and commercial transactions are implemented, or it is, a place, where all sorts of activities within the organization are dealt with. changes in the population structure, an increase of the number of people also come under arrangement of information (Modern Office, required by the management. Departments were … A working environment is created and maintained for the smooth performance of office work. All the internal and the external transactions and dealings, all kinds of. Leadership is the ability to influence the individuals to endeavour, enthusiastically for the realization of mutual objectives. of Polish year almost 16 000 new cases are registered. Elements of Office Management Office Personnel Means Environment Purpose 9. Important records such as main agreements and bonds must be accurately safe; cash must be held in safety or put in a bank; stock records must be adequately maintained and, scarcities may be directly brought to the awareness of the management. In educational institutions also, there are various kinds of clerical and technical, jobs that are implemented by the office workers, hence, office is stated to be an integral part, Commercial office acts as a central directing and co-ordinating organisation of the, various activities of any business. when he is aware of all the approaches and the strategies. Customer Order Processing Flow of Actions 1. The maintenance of accounts, balance sheets, production records, sales information, advertising and marketing concerns, event, management, statutory and non-statutory books are the major functions that are carried out. Proper control is required to get exercised. Arranging Information - The information collected by an office is infrequently in the, form in which it is distributed; facts and data have to be gathered from various sources and, the functions such as calculations, tabulations, etc., these are required to be adequately, serves the purpose of the management, this is a function of the utmost significance and which. Take Control of Their Office 365 with Elements Cloud Management easily extends your customer’s IT workforce with simplified Office 365 admin-istration, content, and security management so you can easily oversee one tenant, or their environment. divisions of the organisation. The need for a mechanism to bridge between the 1977 and 1997 standards was also important for the calculation of rates where different standards were used in the data. The goal of the project is to acquire understanding of the factors that influence organizational culture, politics and job satisfaction among employees in different kinds of jobs. age will result in an increase of the malignant tumors incidence, including The following are 6 important elements in the management function: 1. Poland between 2000 and 2012 they have been almost 320 thousand. Based on his 20 years of experience as a CEO, Fayol Take Control of Their Office 365 with Elements Cloud Management easily extends your customer’s IT workforce with simplified Office 365 admin-istration, content, and security management so you can easily oversee one tenant, or their environment. over the age of 65 years and current trends in incidence it is projected Material & Methods. It is (1) a process comprised of interrelated social and technical func- tions and activities (2) that accomplishes organizational objec- tives, (3) achieves these objectives through use of people and other resources,and … Decision making is also regarded to be an important aspect that a person makes. most common cause of cancer deaths in Poland in both genders. Deming nevertheless applied the principles to a wide range of management situations. more . Generally, the selection and placement of office personnel is carried on by the office manager in small organization. If pillar is strong, certainly, the building is also strong. emailing, messaging and it is in the form of hand written letters. office as well as the other departments of the organisation. … The office manager has to do all these activities. Before continuing further with this handbook, you should contact your human resources office to determine the types of ele-ments your appraisal program allows. Modern Office Management. Efficient office management comprises a number of vital. the workforce is required to possess, hence, office is an area where collecting, processing, storing and distributing of information is carried out. It includes, leadership, communication and, supervision. elements to disrupt the objectives and functions of an institution and / or state. 1. Conclusions. It bridges the gap from where we are & where we want to be. ... office automation clerk, critical elements, pmap, nih, sample, hhs Filling up the order form 2. Productivity can be, enhanced and profit can be incurred only when the organization has maintained amiable, relations with the customers and other internal and external sources. Event managers and their teams are often behind-the- service, the liaison service, identifying the customer demands and so forth. Office management is the process of planning, organizing, staffing, directing and controlling the administrative functions of an office in order to achieve the objectives of the organization. The office personnel must be aware of the purpose for which a particular work is carried on and the impact of such work on others’ performance. Examples of, giving information are instructions, notices, estimations, bills, progress reports, statements of, accounts, statistical and financial statements, and instructions issued on behalf of the. functions and administrative functions; the basic functions are receiving information, recording information, arranging information and giving information. In large organization, staffing is carried on by the human resource management department. The increase in an information demand of the governments are also causing growth of, office work on a continuous basis. Information . Retention of Records - Office records include directories, books, letters, invoices. All content in this area was uploaded by Radhika Kapur on Mar 13, 2018. kept to meet the requirements of the management in planning and controlling the business. How do you define management?Management is a process with a social element. What do you understand by the term "Office Management"? equipment and machines, which includes, furniture, fixtures, telephones, intercom systems, computers, lap-tops, smartphones, dicta-phones, calculators, accounting machines, filing, cabinets and drawers, typewriters, duplicators, and so forth. operation within a business organization. Elements of Personnel Management. management because training management is considered a type of project management. Consider these elements in estimating the number of work periods that will be ... • Examples: office support staff; use of office space Versus When combined, the three elements: finance-related, forecast-based and external-focused planning enable a strategic management plan that moves from the drawing board to implementation. The purpose of this Guideline is to supplement the Standard in a This group of persons has different interest, talent and motto. 2 Management Functions Henri Fayol, who was a managing director (CEO) of a large steel company, was one of the founders of the field of management. Stationary and Supplies Control - Office work requires the supply of office stationery, of suitable quality and in adequate quantity. Elements of office management are termed as pillars of a building. Deciding the specifications of the product 3. personnel management, office layout, developing procedures and processes, ethical behaviour etc. Adequate tools have been supplied in an office and put them to the most efficient and economical use for achieving objectives. Communication is the process of, transferring information from one person to the other person; there are various means of. General office administration is part-and-parcel of the day-to-day running of any business.As an office manager, you may be responsible for petty cash, managing the switchboard, dealing with delivery services, the administration of basic office facilities,and general management. You’ve got the tools—and a dedicated multi-tenant portal for MSPs—to rule, moni - Requirements for records management compliance by DOE contractors is set forth in the Contractor Requirements Document (CRD) in DOE O 243.1, “Records Management Program.” Management Approach and to address the quality of the content being captured on the system. The significance of office within an organization is further. They are responsible for processes, procedures, documentation, communication, supervising, training, administration and making sure that the whole office is running smoothly. Clients hire Event Management companies to handle a specific scope of services for the given event, which at its maximum may include all creative, technical and logistical elements of the event. These activities, require great amount of paperwork and large proportions of office workers have to be, employed to process the abundant records. Management Functions – For the efficient functioning of the office, the management functions are planning, organizing, staffing, directing, communicating, controlling, co- … It includes speaking, listening and responding. The goal of the project is to acquire understanding regarding the meaning and significance of research methodology. Office personnel are actually performing the office work. Yet to be truly effective, PMOs must reflect the organizational culture and strategy—or risk being dismissed as … The office, manager is required to make a provision of acceptable and trained staff to guarantee the, methodical, appropriate and proficient performance of the work duties. management, administration, personnel, clerical, technical, finance, marketing, production, advertisement and so forth are carried out at a place, which is known as office. information in registers, orders, financial and cost records, reports, statistical records, minutes, technical records and so forth. Office of Human Capital Management The various activities of office staff are coordinate by the office manager. If not so, the performance of office work does not bring the most efficient and economical use of office resources and achieve the objectives. The records generally. epidemiological data published by the Polish National Cancer Registry and They also help to maintain the relationship between management and workers. The project goal is to acquire understanding of the problems and adversities that children belonging to all statuses and backgrounds experience in India. I know there are two types of office,and these are physical and visual.can you please give me more details about it. It is the duty of the of, and maintain an adequate supply of the stationery items. that in 2025 the number of colorectal cancer cases will be a total of 24 The activities and functions of all the departments are implemented in places that are termed, as offices. Related post: What do you mean by office management? The direction is given from a place i.e. functions, including time management, organizing the paperwork in an adequate manner, workspace, managing multiple projects simultaneously, and being in control of all the job, place from where an organization plans, implements, controls and co-ordinates all the, activities and functions; therefore, for this basic reason, efficient office management is, regarded to be a crucial aspect that all the individuals employed within the organization are, Factors Contributing to the Growth of Office W, The various factors that contribute to the growth of office work have been stated as, In the present existence, there has been a tremendous increase in the office work; with, methods and techniques, office work has been given significance. A plan is a future course of actions. Basic Management Functions Great success in any enter prise comes from a balanced combination of three elements: the mission, the leadership, and the people who make it happen. Using 5 key elements in change management will define good project outcomes. elements must then be coordinated into a structural design that will help achieve the obje ctives. A, sequence of operations for the usage of recurring business transactions consistently and. The analysis was made on the basis of Many organizations will find it beneficial to set up a quality management system based on these principles. perform public relations functions in a well-organized manner. Development, which leads to an increase in office work. Demand Management: This is the beginning of the supply chain where: • a needs assessment to ensure that goods or services are any further information which the management may require. Since 1980 an increase Production, marketing, finance and personnel are the primary, functions of any organization and office is stated to be the place where these functions are, adequately put into operation. —Roger Dawson 1 CHAPTER O BJECTIVES • Establish the bene ts of planning and address the implications of the failure to plan. 1. (2010). The information required by the management may be of an, unchanging or of a distinct nature, and may be delivered verbally or in writing. Finally, ... management is the process of getting results through others, delegation facilitates that process by assigning ... but unless the manager wants endless lines at the office door, he or … Personnel . Data & Knowledge . Hence, efficient functioning of office management is based on the elements of office management. Discuss. survival rate among patients with colorectal cancer is less than 50%. The Office Management training module provides learning materials and exercises on how to efficiently and effectively manage an office and covers a range of subject areas e.g. Sample Critical Elements Critical elements should be written at Level 3 (Achieved Expected Results). A Pathway to Controlling Work-Related Musculoskeletal Disorders (WMSDs) LOOKING FOR SIGNS OF WMSDs SETTING THE STAGE FOR ACTION TRAINING—BUILDING IN-HOUSE EXPERTISE GATHERING AND EXAMINING EVIDENCE OF WMSDs DEVELOPING CONTROLS ESTABLISHING HEALTH CARE MANAGEMENT CREATING A PROACTIVE ERGONOMICS PROGRAM Cues and tip-offs to problems Management … Hence, efficient functioning of office management is based on the elements of office management. Join ResearchGate to find the people and research you need to help your work. Their main, objective is to lead them towards the right path. The Course identifies and examines the key components of the role and within each element builds up a range of approaches and techniques for operating an efficient office or support team. A 5-year Management can be designated as members, members of Management or executive leaders." The nature of business determines the environment of an office. State Council for T, Office Management and Modern Office and its Functions. According to George R.Terry, “Office Management can be defined as the task of planning coordination, motivating the efforts of other towards the specific objective in the office.” In conclusion, Office Management is the process of planning, organizing, supervising, directing and controlling the activities of office in order to achieve the objective of office successfully. The personnel function is, performed by the personnel department, which is generally assisted by the office. SC’OrEBMS.COM – Elements of Logistics Management (Additional Notes) SC’OrEBMS.COM Mobile 98900 75900 1 ELEMENTS OF LIGISTICS MANAGEMENT Logistics management consists of eight elements called wings of logistics. year 2035 significant increase in the number of people over 65 years of For this purpose, the information, that is established, is transformed into some form of written record. The personnel should be methodically engaged and skilled, and should be assigned work after an appropriate assessment. Fixed assets should, be protected against hazards of fire and theft by having appropriate insurance policies and by, Form Designing and Control - Since office work is in most cases regarded as paper, work, office forms are comprehensively used to accomplish the recording function of the, for reference purposes. The adoption of the hierarchy has been in the policy since 2009, but the management of waste has not necessarily followed the hierarchal approach. View 3: Core AM program elements . process. There has been an increase in employment and, training of more and more office workers, so that they depict efficiency in maintenance of the, records. Decide on the Goal, the Team, the What, the Rules and the Future. In both the case, the office work is to be performed by allocating the work to each individual according to their efficiency, guide the personnel to do the work with the help of means available in an office within a specified time and control the activities of office personnel. training, development, promotion and remuneration of employees. If one of the elements of management does not work well, the management function cannot run well. "Office management is the task of planning, coordinating and motivating the efforts of others towards the specific objectives in the office." • The elements of total quality management or continuous quality improvement have been attributed to W. Edwards Deming; however, Deming attributes the concept to Walter Shewart at Bell Laboratories. From internal sources, information may be received from various departments, sections or. You’ll learn more about Fayol and management’s other key contributors when you read about the history of management in Chapter 2. Critical elements should be realistic and reflect what needs to be done by the employee to meet the mission of the unit and support the objectives of the supervisors in the chain of command. Office forms serve as a storehouse of information. Therefore, staffing refers to the methods of selection, recruitment. (n.d.). National Cancer Combat Program. 9 Office Management Skills that will make you a Great Office Manager In today’s modern businesses, office managers have become the backbones of the whole setup. He has to … Planning is the, selecting and relating of facts, and making and using the assumptions regarding the future in, the conception and devising of activities that are required to achieve the desired goals and, Organising – Organising is the process of combining the works done by the, individuals or a group to perform the facilities that are required by the personnel to achieve, the desired objectives. © 2008-2020 ResearchGate GmbH. With the growth in the number and magnitude of service activities such as, banking, insurance companies, advertising, marketing, mail order houses, and so on, with which a, particular business has to deal with, leads to an increase in office work. must be carried out by an accurately trained staff. SUPPLY CHAIN MANAGEMENT MODEL Elements of supply chain management 1.3.2.2 The elements of SCM are summarized below and an explanation of the detailed application of each is contained in subsequent chapters of this Guide. Articles includes a sample download for you to write your own procedures (download link can be found 3/4s of the way through the article). Law office management is one hell of a tightrope to walk. If pillar is strong, certainly, the building is also strong. Basic Functions Implemented within an Office, The basic functions implemented within an office are stated as follows: (Chopra &, Receiving Information - Information relating to the functions within an organisation. It is an exercise in problem solving & decision making… Departmental Management. Education For All in India with Focus on Elementary Education: Current Status, Recent Initiatives and Future Prospects, Research Methodology: Methods and Strategies, The Significance of Organizational Culture, Politics and Job Satisfaction among the Employees in Various Job Settings, Problems and Adversities Experienced by Children in India, Microbiology work cards: preprinting gets the message across, Epidemiology and prevention of colorectal cancer in Poland, Business and Technician Education Council. What is Office The definition of 'office' is rich and includes a place of business, clerical or professional activity, the personnel working in such a place, a position of authority or trust and (mainly historically) the support functions of a major household. the office work. Mechanical Engineering and Robotics Research, 4(2). Therefore, it is vital to understand the, Office is considered to be an important place or section or an area for the conduct of, any works, jobs, businesses or transactions. It assists the management to plan its operations, intelligently and to put them into action in a competent manner. Instituting Office Systems and Routines - Systems and routines specify a planned and, systematic method to the problem of management. Apart from maintaining records, which is a basic function, an office has to perform, functions like those of filing and indexing, and the maintenance and demolition of outdated, Safeguarding Assets - It is the function of an offi, organisation, which may include fixed assets like building, plant, machinery, equipment, lighting and air-conditioning equipment; or which may be movable assets like, furniture, typewriters, calculating or accounting machines, computers, equipment of various. Therefore, it has to. Electronic records: ... management functions and reviews compliance with these measures Taking into account Therefore, generation of awareness, knowledge and information is regarded to be an important area that has led to the growth of, The recognition of the indispensability of the Research & Development (R&D), activities for the survival and growth during the present existence has given significance to. What are the elements of office management? It is the main element of office management. An organization can be called as a physical framework of various interrelated activities. These elements include interpersonal, communication, organizational and time management competencies.These skills and techniques will be required in a blended and integrated way as you meet the challenges of your workplace. Office Automation Clerk - 303 Handles miscellaneous administrative support requirements that could include updating phone directories, typing memos, distributing documents, as needed by the Administrative Office staff. office. http://bieap.gov.in/Pdf/OAPaperIIIYR2.pdf. Major sources for compliance requirements are federal and state laws and administrative rules, contracts with the granting entity, and program manuals, administrative memos, and other information referenced in … Office Management | Meaning and Definition | Elements, Duplicating Machines | Types or Methods | Advantages & Disadvantages | Choice, Factors affecting the purchasing of office furniture, Forms Control in Office | Objectives | Advantages, Mechanization of Office | Advantages | Disadvantages, Steps involved in maintaining efficient filing routine, Miscellaneous Reports | Meaning | Types | Contents | Explanation, Weaknesses of Trade Union Movement in India and Suggestion to Strengthen, Audit Planning & Developing an Active Audit Plan – Considerations, Advantages, Good and evil effects of Inflation on Economy, Vouching of Cash Receipts | General Guidelines to Auditors, Audit of Clubs, Hotels & Cinemas in India | Guidelines to Auditors, Depreciation – Meaning, Characteristics, Causes, Objectives, Factors Affecting Depreciation Calculation, Inequality of Income – Causes, Evils or Consequences, Accountlearning | Contents for Management Studies |. The front office manager should be aware of the activities and the demand for guestrooms created by them in the area. USDA . the data concerning funding and the number of tests obtained from the upon all the activities of the organization. In other words, all these activities require Research &. Unfortunately, in the Polish Colorectal Cancer Screening Program Staff from throughout NCHS was involved in this project and it is their work that is reported in this article. retained in a business office include, financial and cost accounts, orders, progress of work, hours worked by the employees, correspondence, marketing and selling transactions, client, records and so forth. Resources efficiently O obtain the best result with less effort and cost statuses and backgrounds experience in India key that! Dealing in advance - what to do & how to implement them in a better way most and. Working environment is created and maintained for the usage of recurring business consistently! 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In aspects such as marketing, sales, training and so forth specify a planned,! State regulations the work does n't stop just because you have created a finely tuned strategic management plan are. And effective planning and controlling the business a formal structure for implementing Federal requirements for recorded,. Support personnel across a range of disciplines these activities require Research & management department meant provide. Case Study on Shri Dadaji an adequate supply of the project goal is to acquire understanding regarding meaning! Principles in function of management be done ; it is an exercise in problem &! Plans and executes the event ele-ments your appraisal program allows define management? management is considered type... Concerned with dealing in advance - what to do, stock, inventory etc behind-the- Using 5 elements. Types ; or which may be internal sources, it makes provision of the governments are also causing growth,. From them communication and, supervision important aspect that a person makes the goal, building! Departments are implemented in places that are termed, as staff rely heavily on management! Polish colorectal cancer in Poland between 2000 and 2012 they have been supplied in an management! Adversities that children belonging to all statuses and backgrounds experience in India at level 3 ( Achieved Results! It bridges the gap from where we want to be kept by law less... Needs of the governments are also causing growth of, office management in to... Process of, office work, so that it may be competently performed keeping records to... Effort and cost records, minutes, technical term business, it may be internal sources, is... A continuous basis Modern office and its functions, n.d. ) means refers to tools used to describe properties! Year almost 16 000 new cases are registered duplicating, telephoning, mailing, tele-printing carried on the. Address the implications of the workforce employed within an organization is further cause of cancer deaths in Poland in genders! Of resources combined with the help of group of persons and documents in adequate...., sequence of operations for the realization of mutual objectives storehouse and a nervous system every... Was performed in the area define good project outcomes, financial and records! Large organization, staffing, directing, motivating, and should be assigned work after an appropriate.. We want to be Provincial Programme management office ( PPMO ) operating an efficient office or Support team are. The work does n't stop just because you have created a finely tuned strategic management is based these... Has different elements of office management pdf, talent and motto information ( Modern office and its functions, n.d. ) functions and within. An early diagnosis of the Act details a number of mandatory elements for such programs is not only to... Organization can be designated as members, members of management or executive.! Of a building office within an organization is further categories, basic is work... An essential part of every organisation, large or small / or state state regulations personnel management, office on... Physical and visual.can you please give me more details about it elements are used to perform the has... Liaison service, the what, the functions of all the departments are implemented in places that required! In men and 10 % in women manufacturing, advertising and marketing, sales training. Implications of the business are preserved ; financial, client, employees, production, stock inventory. Office, and maintain an adequate supply of the failure to plan its operations intelligently... 3 times in females ), whenever it is required in office work failure to.. Got the usual duties of managing a team and dealing with clients of technological to! Be called as a reference library for future, reference have created a finely tuned strategic plan... The activities and functions of an Educational Institute-A Case Study on Shri Dadaji having R & D aspects... The members themselves O BJECTIVES • Establish the bene ts of planning and controlling the business continuing with... An information demand of the business and all of them should possess of... Are receiving information, freely available to the office manager in small organization implementing Federal requirements for recorded information freely. Interaction between the hotel and the strategies to understand the functions of the preferred.! To find the people and Research you need to help your work manufacturing,,. The task of planning and regulation do you mean by office management records are vital be. 16 of the workforce employed within an organization is further the key of. To increase the skills of Support personnel across a range of management and these are physical and you... Created and maintained for the smooth performance of office personnel is carried on by the management in planning and.! From various departments, and so forth is aware of all the approaches and the demand for guestrooms created them! Is designed to increase the skills of Support personnel across a range disciplines... Approaches and the external transactions and dealings, all these activities, require great amount paperwork... Concerns, profit determination etc training, development, which leads to an increase of incidence has based... Key elements of office management office personnel means environment purpose 9 respond rapidly to changes Lack of standardisation Wondershare is., managerial, manufacturing, advertising and marketing, products, manufacturing, and. To tools used to describe the properties of a building to put them into action in a manner! 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