This includes screening candidates to ensure proper mandatory documents are processed prior to hiring, Acts as back-up to the Human Resource Director with completion of new hire paperwork, Must be able to work a flexible schedule including, but not limited to, nights for board meetings and other nighttime events; weekends for open houses and other weekend events; and some Sunday’s during the summer, Must be able to work overtime when needed, Provide direct administrative support to the CFO, his staff and Twentieth Century Fox TV employees, Interact with high level execs, including the Chairmen of the group, Heavy scheduling of meetings for executive and staff, Manage calendar appointments in Mac for Outlook, answering phones, Review payment authorizations from Business Affairs for accuracy and documentation, Review invoices/wires, etc., for the entire division, Assist with office relocations/setups and track division vacation schedules, Handle highly confidential information with discretion, Assist with T&E Expense Report processing, Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services, Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control, Assists in developing and implementing project goals and strategies, Assists with short and long term planning and design of project direction and objectives, Participates in writing of reports or other documentation of project status and/or, Provide exceptional customer service to internal employees, professionals and clients, Create manage and execute welcome packages for new professionals, Ability to follow through with new professional paperwork, Work with director of Human resources with on-boarding, credentialing requirements of new and existing professionals, Utilize and manage the electronic document signature system in place, Manage up coming contract end dates and work with the sales team to extend and amend existing contracts, Keep office supplies fully stocked and in order, Provide travel support to employees and professionals working with our corporate travel vendor, Maintain office standards, policies and procedures, including but not limited to front desk operations, mailroom and distribution operations, workstation appearance and supplies/files, records retention/destruction, Help administer and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines, Support multiple individuals and provide general support for the Pittsburgh office, Oversee the daily schedule of multiple individuals. Summary : Certified Medical Assistant/Front Office Administrator with 15 years of work experience in a fast-paced environment handling confidential paperwork, administering medication and providing quality patient care.Demonstrates exceptional interpersonal and communication skills in relating to management, colleagues, vendors. ), Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes, Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings, Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders, Manages SAP requirements for group and is an authorized PCard holder for the division, Oversees office supplies and maintains networked hardware and software for the group, BA degree with at least 1-2 years of work experience in an office setting. Includes assisting with various input and managing the workflow through of system activity, Work overtime on a planned basis as deemed necessary by supervision, Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. is in good working order, properly maintained and serviced, Order, organize and monitor inventory of all necessary office supplies, Order, organize, and monitor inventory, of food (coffee, creamer, water, soda etc.) Program Milestone Reviews' (PMR's), Coordinate and process domestic and international business travel arrangements, Monitor designated business traveler's logistics, Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards, Collect and compile data to provide visibility of status for traveler's review and/or signature, Create, edit and maintain electronic and written communication, Track and maintain information relative to department and business operations, Verbally communicate a wide variety of information to multiple audiences, Prioritize and schedule management-level employee time and availability for efficient use of time, Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, Plan and implement logistics for executive level internal and external events, Provide administrative support for defense contract management agency interfacing, Acts as Records and Information Management (RIM) Rep for executives, Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training, Act as a point of contact for our local government customers, Working in Microsoft Word, PowerPoint, Outlook, and Excel, Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management, Providing high quality operational support and administrative project support to Assignment Managers, Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients, Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines, Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams, Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads, Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat, High level of professionalism and presentation, An eagerness to learn, use initiative and develop skills; and, Ability to multi task with a can do attitude, A current active Top Secret U. S. Security Clearance, Microsoft Office experience to include Word, Excel and PowerPoint, A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance, Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors, Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors, Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues, Prepare the annual facilities operations budget for the local office, Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed, Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs, Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy, Guide small improvement projects and office projects (refurbishment and new builds), Coordinate and resolve minor space changes, space planning for the office, and set up for new employees, Manage the office supplies and snacks and drinks in accordance with our department programs, Inspect facilities daily to ensure all equipment is running effectively, Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department, Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner, Provide visitors with information regarding recommended local hotels and transportation if needed, Provide temporary badges and subsequent distribution for new hire badges, Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc, Help coordinate catering and other requirements for on-site events/training and customer events, Assist with minor room setup in front-of-house area, Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office, Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks, Provide coverage and team support during local team member absence, 4-5 years of experience in a similar role, Solid written and verbal English communication skills; professional business appearance, Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations, Highly motivated with the ability to work with little direct supervision, Ability to use office applications and willingness to learn new tools and resources, Tracks office supply inventory and supply orders, Support the Office Manager on the day-to-day operations in the Miami office, Planning and scheduling meetings and appointments, Assists office staff in maintaining files, Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements, Monitor, screen, respond to and distribute incoming communications, Ability to work independently and effectively with others, Confident interacting daily with senior-level management, Organized with excellent time-management skills, Detail oriented, analytical and inquisitive, Microsoft Word, Excel, Outlook, and PowerPoint, Prepare correspondences, tables, charts, reports and other materials as instructed, Ability to file alphabetically, numerically, chronologically, or by subject, Answer telephones and take messages and open and distribute mail, Clerical and office skills and basic computer skills, Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate, Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review, Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities, Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s, Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc, Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots), Support in the organization of events taking place in the office and/or showroom, Manage sample requests for both internal and external stakeholders, Assist with selected on-site changes (e.g. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. Plans, schedules and arranges own activities, Work is reviewed upon completion for adequacy in meeting objectives, Possesses a Diploma or equivalent, and has at least 4 to 6 years' related experience, Provide sales and service for repairs and special orders, Coordinate shipping and receiving for store shipments. General Screening Process. 6+ Office Administrator Resume Templates in PDF | DOC The qualities and responsibilities listed on the resume of Office Administrators include gathering and maintaining an inventory of office equipment and supplies, and creating and modifying papers like invoices, reports, memos, and letters. Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings, Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain, Manage and oversee of the YMCA phone policies and procedures. and ensuring equipment is working properly. Identify and suggest improvements to enhance efficiency or other aspects of office. ), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive, Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation, Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods, Responsible for the passport & visa application for expatriates and local staff. Furnishing information or responding to routine correspondence where possible to save staffs’ time, Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice, May track and coordinate the acquisition and distribution of materials, supplies and equipment, Maintains inventory of furniture and equipment, May coordinate with facilities on any building maintenance or issues, May track mileage and ensure maintenance of vehicle fleet, Prepares reports, gathering and summarizing information, Will serve as an assistant to the Office Leader, May support multiple managers on assigned projects, Experienced with Microsoft Outlook, Word, Excel, and PowerPoint, Requires 4 years related administrative experience, Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience, Maintain the Vancouver main reception desk and phone system, Support the Manager, Corporate Relations and Executive Team as needed. Works under general direction, Excellent English language skills (written and oral), ability to function as a team and manage multiple projects effectively, Ability to work in a cross functional, global teams with multiple stakeholders, Experience in dealing with suppliers and Government agencies will be preferred, Proficient with Microsoft Excel skills – should be comfortable dealing with data and numbers, Proficient in the use of Microsoft Office tools including Word, PowerPoint and Outlook, Ability to learn and apply new skills, such as Boeing specific processes and software tools, Methodical and thorough with a focus on details and timely completion of tasks, Interact continuously with associates, customers, vendors and guests; serve as the first impression of our company to these individuals, Direct visitors and manage incoming telephone calls for the office and shared regional phone queue, Manage the visitor log and company lobby areas to comply with workplace health, safety, and environment policies and laws, while ensuring the space is branded properly and remains tidy at all times, Serve as frontline contact for associates and vendors regarding all local Global Workplace Solutions (GWS) issues (e.g. No need to think about design details. Knowledge of other internal systems an asset, Assist with facilities requirements for weekly on-boarding of new employees and contractors, Manage after hours and internal event organization, Primary internal contact for all things work space related, Assist with and fine-tune processes to keep the office organized and running smoothly, Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required, Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed, Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events, Assist Office Manager with large internal office moves, Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills, Opportunities to work on a variety of ad hoc projects, Experience as an office administrator, executive assistant, or with similar project management work, Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work, While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed, Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook), Day-to-day operations to make our office a cool place to work at, Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc. Reminder email should be sent to driver to remind them they need to get their vehicle serviced, Renew vehicle registration (Thermo owned vehicles only), Arrange interstate transportation of vehicles (as required), Previous experience in Office Administration, Desirable previous Customer Service experience, VCE, further education in Certificates in Office Administration, Medical Reception, Secretarial Studies, Desirable experience with product names in the Scientific/Healthcare, Excellent interpersonal and communications skills with ability to build relationships with internal & external customers, suppliers and staff to achieve the desired results, Good organisational skills with ability to prioritise, manage time effectively and meet agreed deadlines and work autonomously, Excellent computer skills included in Microsoft Office, the ability to learn new concepts and packages as required by the position, Conduct research in order to answer questions and find solutions for our customers, Provide excellent service to internal and external customers via phone, email and face-to-face interaction, Maintain positive working relationships with various vendors and business partners, Ability to frequently maneuver between standard and specialized software programs as well as manufacturer and banking websites, Incorporate Lithia’s core values in your daily performance: Improve Constantly, Take Personal Ownership, Earn Customers for Life and Have Fun, Prepare monthly flooring reconciliations for assigned accounts, A background in data entry and customer service, Be responsible for general management of the office, including liaising with suppliers and payment of expenses, Being the first point of contact for administrative queries received from head office, Maintain accounting and statutory records where applicable, Undertake company, industry and market research, including maintaining trackers regarding local IP appointments, Work closely with colleagues on some client matters, Act as contact liaison between external parties and FTI, Assist with preparation of reports, written analysis, presentations, quantitative exhibits, and other client deliverables, Actively monitor cases via use and completion of checklists and preparing statutory lodgments for review, as required, Complete pre-appointment tasks such as performing conflict checks and preparing basic letters of engagement, Maintain a professional image within the company and project the same to those outside of the company, Attend and be an active participant/host as FTI Consulting marketing events to begin to develop professional contacts, Interact with clients, including lawyers, in house counsel and senior accounting personnel, Perform internal case administration tasks such as preparation of payment/receipt vouchers and bank reconciliations, Perform general office administrative matters as appropriate, Serves as office receptionist, providing primary staffing of the reception desk during business hours, Ensures that overall office appearance, including the kitchen, conference rooms and all common areas, are neat and tidy, Ensures that equipment, supply rooms and kitchen are adequately stocked with core office supplies and that they remain neat and orderly, Sorts and routes incoming mail and packages; assists with outgoing mail and overnight deliveries, Provides administrative support for senior office executives, including travel planning and expense reimbursement/tracking, Tracks administrative spending, processes vendor invoices & troubleshoots issues that arise, Coordinates caterers and food orders for client meetings and company/office events, Maintains relationships with relevant office vendors and suggests additional vendors, Takes care of office services related functions for new employees, including but not limited to providing a general office services orientation, ordering business cards and name plates, and ensuring new person’s office/workspace is stocked with starter office supplies, and providing key cards, Coordinates with Porter Novelli IT team to provide basic computer and telephone set-up and support, prepares guest workspaces as needed, Serves as primary office liaison with Dexter Horton management, shares information with staff and works with building management for maintenance to address issues as needed, Serves as safety leader in fire drills and actual emergencies and leads staff to emergency meet-up location, Three to five years of previous experience in office administration, Proficient in MS Office applications such as Outlook, Word and Excel, General office supplies logistics: replenish of stationary, office supplies, snack, and drinks, Facility management: Coordination with office building management or service providers on repair and maintenance of facility; assist with service calls for requests from employees; Overtime AC and parking lot application; office environment improvement, Fixed assets management: work with finance/IT to label fixes assets to record/report fixed assets’ condition and location, Warehouse coordination: coordinate with internal user and external warehouse or courier on the shipment of marketing giveaways/costume in time and properly, Import shipping logistics: Work with forwarder and agency on the administrative work of custom declaration, toy inspection, labeling and transportation, Secretarial service: prepare reimbursement in system for managing director review, vendor/regional visitors meeting/entertaining arrangement support, Contract management: contract with vendor on the renewal or new facility/warehouse related contract, Provide administrative support that assigned Handle other duties as assigned, Embraces the TIC “Safety First” attitude when performing any/all job duties and assists Safety Manager with administrative tasks when necessary, Updates Evacuation Information as necessary for ROC/BMOC, Manages the reception area in a professional manner to ensure effective internal and external communications throughout the facility. Summary : Dedicated and energetic Administrative Office Manager with 25 plus years of experience in the Food industry is seeking a position where I can apply my experience, skills, knowledge, and commitment to job excellence. 2 0 obj ), Manage relationships with local vendors, service providers, and landlord and act as interface with headquarters, Assist with travel planning, booking, and expense reporting, Provide orientation to new staff members and act as point person for all staff, Collect and maintain inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records, Maintain the condition of the office and arrange for necessary repairs, Partner with HR to maintain office policies as necessary, Knowledge of human resources policies and procedures, At least two years of experience working in a similar capacity, preferably in a multinational company, Bachelor's degree or equivalent commercial education, Provide administrative assistance and support to the Director, Target and all other members of the Target Team, Provide administrative assistance and support to the Kroger Team, Manage daily flow of administrative duties in a fast-paced environment, Identify and understand issues, problems, and opportunities; determine course of action and develop appropriate solutions, Maintain calendar for Director, take a proactive approach in anticipating and initiating information need for the Team, Coordinate on-site and off-site meetings for department, Prepare PowerPoint presentation materials for meetings with Sr. Management, key trade and chain customers, Track and maintain NVO departmental budget including processing expense reports and processing invoices for payment, Prepare product sheets, price sheets, wall charts and data for Field Sales Force; prepare product samples for shipment to shows, customer calls and presentations, Screen and prioritize all correspondence as well as drafts responses, Distribute information in a timely manner to Field Sales Force, Complies, maintains and distributes itineraries of Director, weekly schedules of Field sales and Home Office and Marketing Team. Opens the lobby at 8:15 a.m. each morning and the switchboard promptly at 8:30 a.m. until close of business (5:00 pm), Manages reception area at BMOC location up to 2 hours per day, Professionally directs all incoming calls; utilizes paging system as required; places outgoing calls as needed. Has a full understanding of the job, Develops solutions to a variety of problems of moderate scope and complexity, Requires no instructions for routine work and general instructions for newlines of work or special assignments, Participates in determining details of assignments to a wide range of objectives. ), Comfort level with transactional based systems, such as SAP, Agile and Workday reporting, College Certificate in Administration or related field, Strong written and oral communication skills in English; French proficiency is an asset, Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals, Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role, Previous experience with events/meeting logistics is an asset, Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities, Autonomous and manages priorities with minimal guidance. ), Maintain best in class customer service delivery at all times, Coordinate the shipping and receiving of boxes and letters to and from the office, Provide bookkeeping and accounting support for the local operation as necessary, Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner, Use company intranet and other computer-based systems; update the local office intranet page, Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office, Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards, Coordinate catering and other needs for on-site meetings and events, Serve as the point of communication for all maintenance and repair issues, Oversee inventory, supply stocking, and ordering for shared office supplies, Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. ), Implement global or regional GWS programs and guidelines as requested, Support the local physical security system and continuously follow security guidelines, Solid verbal and written communication skills with associates, customers, and vendors, Ability to posses patience and understanding while multitasking, Ability to maintain a professional business approach, Solid collaboration skills with the motivation to develop and guide shared projects, Ability to work with little direct supervision, Ability to find and use already available resources to help problem solve and complete tasks, Ability to use office computer applications, Creating, editing and maintaining electronic and written communication, Making domestic and international travel arrangements and generating expense reports, Managing calendars and/or conference rooms, Planning and implementing logistics for internal and external events and meetings, At least 3-5 years of relevant experience and/or training, or equivalent combination of education and experience working in an Office Manager capacity, Task-focused individual with strong organizational skills, Proven ability to deliver & multitask in an ever changing environment, Proficient technical skills in Microsoft Word, Excel, and Powerpoint, Superior communication skills, both oral and written, in order to effectively communicate at all levels internally and externally, Committed to maintaining strict confidentiality regarding any sensitive information, Possesses exceptional interpersonal communication skills, Ability to work independently on assigned tasks as well as accept direction on given assignments, Education: Bachelor Degree in Business Administration (Preferred), Languages: Bilingual in English and Chinese (Preferred) Computer Skills: Proficient with Microsoft Offices Tool Suite, Experience: 3+ years of office management or executive administration, Provides administrative/secretarial support (dictation, transcription, typing, proofreading/editing, filing telephones, faxing, copying, mail distribution, etc.) Corporate systems ( Financial, HR systems, etc. Orders, Billings, etc. organization... 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